AUPHA Call
for Proposals
Health
Information Management Systems Technology and Analysis (HIMSTA)
PURPOSE
The
Association of University Programs in Health Administration (AUPHA), in
partnership with the Commission on Accreditation of Health Management Education
(CAHME) and under initial funding from the Healthcare Information and
Management Systems Society (HIMSS), is seeking qualified member faculty to
develop teaching modules within the Health Information Management and Technology
curriculum as outlined by a Task Force of AUPHA members. The HIMSTA
Task Force developed competencies that are important to graduates of masters
programs in health administration, and they subsequently developed Domains of
Content related to the competencies.
This next
phase of this project is designed to develop a robust and dynamic curriculum
that may be used in a variety of settings to teach graduate level healthcare
management students the critical content and skills they will need in their
future roles. The curriculum modules will be disseminated at no cost to faculty
throughout the AUPHA membership to ensure widespread use of the materials.
In the third
phase of the project, the competencies and curriculum will be revised for the
development of modules to be used in undergraduate programs.
MODULE DEVELOPERS
_______________________________________________________________________
Qualified
faculty in health administration, health information management, or healthcare
informatics will be the primary developers of each of the modules. Primary developers will have both content and
curriculum design expertise. They may partner
with other individuals in the preparation of materials. Such individuals may be practitioners from
provider, vendor, educational or governmental organizations. Each must provide credentials appropriate to
the content. Commercial content of any
nature will not be accepted.
When modules are completed and submitted by the
primary developer, they will be reviewed by the HIMSTA Task Force. Any member of the HIMSTA Task Force who
wishes to submit a proposal, or be included in one, is permitted to do so,
however, the individual will not be permitted to participate in the review and
selection of any proposals within the same domain as that for which they
submitted, or are included in, a proposal.
The maximum number of proposals that may be submitted
by any one developer is four (4).
Up to $5,000.00
will be awarded for each module.
RESOURCES TO BE DEVELOPED
Utilizing the expertise of faculty and practitioners,
AUPHA will contract for the development of course modules that can be combined
to form a stand-alone course as well as integrated individually into existing
courses in other healthcare management disciplines. The attached document provides the knowledge
domains, competency statements, and an outline of content that the Task Force
has identified as appropriate to each domain.
Module developers are encouraged to use their own creativity and
ingenuity in designing and developing the course modules, and are not limited
to the module content outlined by the Task Force.
Each module should be prepared with sufficient
content such that it could be deliverable within one week of a semester
term. This would be about 9 to10 hours
of instruction and student work, including the classroom session(s).
In addition to developing the basic content that will
be taught within each module, contracted primary faculty will be tasked with
developing the teaching tools necessary to deliver the module through a variety
of media. Specifically, faculty will be asked to develop required elements
listed below and may enrich the module with optional items listed below.
Required elements:
a.
Syllabus (Each module
syllabus would be designed to fit within a larger course incorporating multiple
modules). Syllabi to include:
·
Module Description
·
Competencies Addressed
·
Module Objectives
·
Pre-requisites (if any)
·
Readings and other Source Material
·
Assignments
·
Information on presentations, papers, project and/ or exams.
b. Instructional
material, e.g. content delivered in lecture notes, or slides with notes, or
script with slides. Each part of
instructional material should be designed to be delivered in no more than 20
minutes of lecture.
c.
Discussion questions/topics
d.
Readings (text book and/or other)
e.
3 to 5 Exam Questions (essay format) and expected responses
to the questions.
f.
Links to useful websites
g.
Instructor Manual
Optional elements:
h.
Simulations
i.
Case Studies (recommended)
.
j.
Team exercises
k.
Exam Questions - Each module will include either a
stand-alone exam or questions that can be incorporated into a larger exam and
expected responses to the questions.
l.
Other assessment tools, rubric for assessment
Proposals should include:
1.
Identity of the module(s) which you wish to develop and describe
your planned approach to development of the module. Individual faculty developers may submit
proposals for up to 4 modules. If
multiple developers are selected to prepare modules within any one domain, the
Task Force asks that those developers coordinate with one another in order to
avoid duplication of content.
2.
An outline of content you will include
3.
Previous experience and academic preparation to develop the
module. Please attach CV. If others will be included in the preparation
of the module(s), please identify them and attach a brief bio of each.
4.
Types of teaching tools to be developed with a description
of each. (see above list of required and optional teaching tools)
Proposals should be submitted electronically, by the
deadline of midnight Aug. 5, 2011 to:
Margaret Schulte at mfschulte530@gmail.com
Timeline:
Call for Proposals posted:
May 27, 2011
Conference
call to answer questions of interested primary developers: June
16, 2011
Proposals
to be submitted by: Aug. 5, 2011
Task
Force review and selection of proposals complete Sept. 15,
2011
Initial
grants awarded Sept. 16, 2011
1st draft of modules submitted Jan. 16, 2012
Modules
reviewed by Task Force, request revisions if needed Feb. 29, 2012
Modules
with revisions submitted Mar.
31, 2012
Task
Force reviews modules and approves for Beta Testing Apr.
30, 2012
Review of the proposals will be conducted by the
HIMSTA Task Force. Criteria that will be
used in the review process include:
·
Credentials of the primary faculty developer
·
Completeness of the proposal
·
Thoroughness of the proposal
·
Comprehensive outline of content
·
Flexibility of the material to be adapted to different
learners
·
Creativity of the proposal
Grants will be paid by AUPHA and payable in three
installments, $1,000 within 15 days of proposal acceptance; $2,000 within 15 days of delivery of a first draft of
the module (January 16, 2012 deadline) and $2,000 within 15 days of delivery of
the completed and accepted final product (March 31, 2012 deadline). Grantees
will be asked to sign a work-for-hire agreement that releases them from
copyright and allows AUPHA full use of the materials.
Questions?
Please contact Margaret Schulte
at 773-580-7308 or mfschulte530@gmail.com
The HIMSTA Task Force:
· Kendall Cortelyou-Ward,
University of Central Florida, Orlando, FL
· Mark Diana, PhD, Assistant
Professor and MHA Program Director, Tulane University, New Orleans, LA
· Kevin Leonard, PhD,
Associate Professor, HPME, University of Toronto, Toronto, Canada
· Brian Malec, PhD, Chair,
Department of Health Science, California State University, Northridge, CA
· David Masuda, MD, MS,
Lecturer, University of Washington, Seattle, WA
· Lois Ritter, PhD,
Consultant,
· David Wyantt, PhD,
Associate Professor, Weber State University, Ogden, UT
· Karen Wager, PhD, Professor
and Associate Dean for Student Affairs, Medical University of South Carolina,
Charleston, SC
· Margaret Schulte, DBA,
Project Coordinator and member of Task Force
Project Administrators:
· AUPHA
· CAHME
Project Sponsor: HIMSS
Health
Information Management Systems Technology and Analysis (HIMSTA)
Domains, Competencies and
Modules
This document
defines eight Health IT curriculum domains which are have been delineated by the
HIMSTA Task Force for inclusion in healthcare management education
programs. The Task Force appreciates the
feedback from numerous Graduate and Undergraduate program directors and faculty
that was offered during the development of this document and that has helped to
shape it.
Under each
domain, related competencies are articulated and learning modules are
identified with an outline of content that the Task Force determined to be
appropriate to each module. This outline
of content is not meant to be exhaustive, and faculty developers may identify
additional content to be covered.
1. Domain: Information
Management
Competency:
1.A. Understand the major features
of the information revolution; the role of knowledge workers; the differences
between data, information and knowledge; data analysis and reporting; and major
trends in IT; particularly as they relate to HIT.
Module 1.a: Introduction
· Introduction and overview
of health information environment (e.g. EHR, HIE, Federal Policy, meaningful
use of HIS).
· Management of clinical and
administrative information
· Role of knowledge workers
·
History and major trends in the evolution of computing and
healthcare information systems, including broad changes. Introduction to: e.g.
o
Moore's law,
o
hardware,
o
software,
o
storage and policy,
o
interoperability,
o
Clinical information systems (e.g. CPOE, CDSS)
o
HIE,
o
etc.
Module 1.b: Data and Information
·
Differences between data, information and knowledge, and
core concepts of measurement (e.g. validity, reliability, data integrity,
accuracy)
·
Different kinds of data that are used (e.g. clinical,
administrative); source and origins of the data
·
The patient medical record; the legal medical record
· Organization level metrics
from both clinical and administrative areas (e.g. dashboards)
· Knowledge management;
analytics/informatics; use of data and reporting
· Data as an asset;
complexity of healthcare data; introduction to databases
2 Domain: Strategy &
Planning
Competency
2.A.
Develop and align information systems strategy and plan with the
organizational strategy and plan to support the achievement of organizational
goals.
Module 2.a:
Strategy formulation
· Vision and mission
· Internal capabilities
(strengths and weaknesses; IT as an Asset)
· External environment
(opportunities and threats)
o
Environmental assessment of public policy and law
o
Public policy relative to IS understanding &
demonstrating compliance
o
Assessment of current IS state and future directions
· Role of IS in
patient-centered care (e.g. ACOs)
·
IS planning and alignment
o
Long-term strategic plans
o
Goals to achieve strategy
o
Short term operational plans
o
IT project portfolio
· Strategy implementation
· Exit strategy
3. Domain: Assessment, System Selection and Implementation
Competencies
3.A.
Understand the purpose, use, and key functions of various administrative and
clinical information systems and the factors that may influence adoption.
3.B.
Design and plan for the selection and acquisition of a new or upgraded health
care information system.
3.C.
Appreciate the necessary resources, processes and support needed to effectively
manage the implementation of health care information systems projects.
3.D. Demonstrate ability to apply
project management principles, tools, and techniques to health information
technology implementation.
Module 3.a: Purpose, adoption, and use of healthcare
information systems
· Purpose, adoption (e.g.
barriers to adoption, stages of adoption), use and key functions and features
of administrative and clinical information systems applications. Types of
healthcare information systems include:
o
Administrative—e.g. financial, billing, revenue cycle,
supply chain, registration, patient accounting, scheduling, human resource
management, materials management, decision support, etc.
o
Clinical—electronic health records; computerized provider
order entry; bar-coding medication administration; pharmacy, laboratory, and
radiology information systems; telemedicine and telehealth; clinical
documentation, decision support, etc.
(Could
include opportunity for students to see system demos; vendor demos)
Module 3.b: Organizational Commitment
· Process/Linkage with
organizational strategic plan and developing the project proposal or business
plan
· Essentials of project
management; e.g. Scope of project, defining resource, budget, timelines,
interdependencies, risk points
· Project governance and
leadership
o
Composition of team,
o
Roles,
o
Responsibilities,
o
Role of executive leadership
· Assessment and initial
project planning and approval
· Goals of project
· Getting to consensus on
needs/wants
· Determining needs of
organization
· Business plan – making the
case for the HIT investment
· Gaining Board approval
· Assess and define the user
needs for information technology
· Project Steering Committee
(role, functions, scope, deliverables)
Module 3.c: Selection
· System selection
methodologies, e.g. system development life cycle; object oriented approaches
to systems analysis and design
· Convene selection team
· Selection strategy: e.g.
Best of breed, best of suite, hybrid
· Solicitation of vendor
proposals and evaluation
· Sourcing: Various
approaches and options—build in house, purchase from HIT vendor, lease,
contract through ASP, outsourcing, etc.
· Scan of HIT marketplace and
vendor profiles/products; site visits
· Request for Proposal RFP
(purpose, use, content, pros/cons) &
· Evaluation of
Proposals/Products
· Identification and Prioritization
of System Requirements
· Cost-benefit analysis of
options
· Role of leadership in the
selection process
· Contract negotiations;
basic legal aspects of contracts
· Role of consultants
Module 3.d:Implementation
· Project team selection
· Vendor relations and
management
· Workflow and process
analysis
· Preparation for system
installation, build, testing
· Training
· Data/System Conversion
· Communications Plan
· Strategies for
implementation (4 Ps: parallel, pilot, piecemeal, “plunge”)
· Downtime
Procedures/Policies on Use
· Management of
Organizational Aspects
o
Resource allocation
o
Change management
o
Culture
o
Ongoing training
o
System enhancements
o
Show stoppers
o
Unintended consequences
o
System support and project evaluation
4.
Domain: Management of
Information Systems and Resources
Competencies:
4.A.
Manage information systems assets and functions to reach organizational goals.
4.B.
Promote and manage the change that is necessary to reach the organization’s
information systems goals.
Modules and content include at least:
Module 4.a:
Change Management
· Transformational impact of
IT, the way in which IT changes an organization, organizational readiness for
change
· Leadership (e.g. role of organizational leadership in
successful IT implementation; leadership styles
· Understanding
organizational culture
· Models of change management
· Resistance to change;
overcoming
· Clinician roles and
responses to healthcare IT (e.g. resistance, understand how systems alter the
nature of clinicians work, impact on interaction of clinicians with patients)
Module 4.b: Management of IS Function
· Roles and responsibilities
of the IS department
· Structure of the IS
management function
· Organizational structures
related to for example:
o
Type
o
Size
o
Ownership
o
System affiliation
· Governance
o
Ongoing governance of the IS function
o
Role of executive sponsor
o
Role of user groups
o
How decisions are made, (e.g. prioritization, process for
decision making)
o
Committee structures for managing projects
o
Process for budgeting
o
Decision-making for project scope change management
o
Defining responsibilities within the team
· People/positions on the IS
team
o
Positions needed, recruitment, retention (e.g. training
and development, updating skill sets)
o
Structural arrangement of (e.g. CIO, CMIO, CNIO, IS team,
departmental responsibilities, individual roles and responsibilities)
o
End-user development
o
IS Decision making strategy
§ Centralized
§ Decentralized
§ Federated
· Finance
o
Leasing and/or other capital financing of information
systems
o
Outsourcing of IT services
o
Budgeting for IS acquisition, upgrades and management
5 Domain: Assessing
emerging technologies
Competency
Statement:
5.A. Explore innovative uses of
existing and emerging technologies to optimize healthcare delivery and improve
efficiency.
Module 5.a: Innovative uses of
technology
· New technologies and how
might they impact the organization’s ability to meet its goals and fulfill its
strategies
· Attitude/openness to new
technologies
· Technology diffusion (e.g.
models of technology diffusion)
· Examples of new and
existing technologies
o
Examples related to business:
§ Business models
§ RFID
§
Supply chain management
§ Social media - how to
integrate this into the organization
§ Customer relationship
§
E.g. Online scheduling
o
Examples related to e-Health
§
Telehealth/telemedicine
§
Patient health records
§
e-ICUs
§
Robotics
§
“Watson” (artificial intelligence)
§
Wireless mobile applications
§
Consumer portals
§
ePrescribing
· Process for assessment of
new technologies and their usefulness to organization
·
Forward thinking regarding emerging technologies and their
applicability to the organization’s direction
6 Domain: Assessment of the
Value of IT
Competency Statement:
6.A.
Establish measurable goals and objectives, and assess the extent to which a
health information technology implementation achieved those goals and
objectives
Module 6.a:
Assessment of impact of IS on the organization
·
Identify and
establish appropriate measurable goals and objectives
·
Use of IS as an
intervention to improve value/processes in the future
o
Scope of IS’s
capacity to address quality and organizational issues
·
Selecting
metrics for assessment, e.g.
o
User
satisfaction
o
Quality/patient
satisfaction
o
Response time
o
Turn-around time
(e.g. for medications)
·
Role of IS in
improving value and in quality improvement
·
Identification
of measurable objectives at the initiation of the project; measurement of
outcomes after implementation
·
Tools available
to measure the impact of health IS: CBA, Net present value, Internal rate of
return, Return on investment
·
Alignment of
roles and accountability to perform assessment and accountability of
achievement of outcomes
·
Direct and
indirect costs and opportunity costs recognizing the breadth and depth of
impact on the organization; transformational potential
·
Costs and
Benefits Evaluations of other applications (Handheld devices, wearable,
convergent, and virtual technologies)
·
Value from IS to
impact organizational change: Impact on people; workflows; etc.
·
Economic and
non-economic costs/benefits
· Value of new system
o
Evaluation of impact of the system in achieving its goals
o
Evidence of an improvement as credited to the new system
· Importance of defining
metrics and measuring results over time.
· Assessment of the
effectiveness of the IS function:
o
Quality of service E.g. responsiveness
o
Effectiveness of project management
o
Satisfaction of users of the IS services
7. Domain: Security and Privacy
Competency Statement:
7.A. Demonstrate knowledge of legal and ethical issues and principles for
protecting patient privacy and the security of health data.
7. B. Assess and implement policies related to the security of systems
to protect data integrity, validity, and privacy.
Module 7.a: Security and Privacy
· Legal and regulatory requirements related
to the use of personal health information.
· Possible consequences of
inappropriate use of health information in terms of e.g.:
o
Disciplinary
action
o
Impact
on the patient
o
Impact
on the organization
·
Health information exchange, e.g.
o
Privacy and security as a barrier to HIE
o
Question of unique patient identifier
o
Liability for accuracy of data in patient
decision making
o
Data ownership; willingness to share data with
other providers
·
Ethical issues related to use of healthcare IT
data
· An understanding of federal law and
regulations as they pertain to patient privacy (Individual instructor should
develop content on the law of the relevant state)
· Administrative, physical, and
technical safeguards, e.g.
o
Audit
trails
o
Authentication
o
Encryption
o
Access
· Policies, procedures, and training
for health data security
·
Managing a security breach
· Knowledge of the healthcare
organizations’ policies and procedures regarding
o
Data
security
o
Conformance
to HIPAA rules and regulations
·
Disaster Planning and Management
· Risk
mitigation and recovery
8. Domain: Systems and Standards
Competency
Statements:
8.a.
Understand the role of standards and protocols in health information
technology, the principle systems of protocols applicable to HIT and the
policies and development bodies responsible for HIT standards
8.b. Assess the core elements of
information systems and their networks in order to effectively manage both the
systems and data assets.
Module 8.A:
Information Systems
· Characteristics and
components of systems
· Architecture
o
Human components
o
Technical components
o
Hardware
o
Software
o
User interface
o
Information flow
o
Distribution of data
· Managing systems
· Databases
o
Definition of a database
o
What a database does
o
Relational databases
o
Transactional databases
o
Object oriented data
· Networks
o
Structure of networks
o
Moving data through networks
o
Internet (e.g. network Internet protocol)
Module 8.B: Standards
· Policy regarding standards
development and adoption
· Evaluation, adoption, and
Implementation of standards
· Standards development
bodies
· Major types and
classification of data standards
o
Coding and classification (e.g. ICD, CPT)
o
Terminology (e.g. SNOMED)
o
Interoperability standards (Messaging – e.g. DICOM, HL7,
LOINC, ASC-X12)
o
Health record standards (e.g. CCR, CCD)
· Standards development
approaches
· Identification of the need,
requirements for, and benefits of standardization
· Certification of EHRs